THE MAILMEN PROGRAMS Version 1.4 8/7/85 These are programs for a sorted mailing and telephone list written for Dbase III. They are being distributed under the "Free Ware" concept. The total package consists of the following programs, written and copyrighted by Philip K. Perlman: MAIL DBF 2560 8-09-85 2:52a MAILMEN DOC 6400 8-10-85 4:12p MAILAB LBL 1034 8-07-85 8:03p MAILROL LBL 1034 8-07-85 7:29p MAILSET MEM 512 8-10-85 4:08p COMP NDX 1024 8-09-85 2:53a LAST NDX 1024 8-09-85 2:53a PROF1 NDX 1024 8-09-85 2:53a MAILMEN PRG 256 8-10-85 12:57p MAILMEN5 PRG 28032 8-10-85 3:55p 10 File(s) You are encouraged to copy and share this program with other users on the conditions that the progrms are not distributed in modified form, that no fee or consideration is charged, that all of the programs are distributed as one package, and that the program MAILMEN.DOC is not bybassed or removed. If you find this program is helpful your contribution ($20 sugessted) will be appreciated. Upon receipt of your contribution you will be mailed a disk containing the latest version of the program. Any improvements on the program would be appreciated. Thank you. Philip K. Perlman 116 West 29th Street NYC, NY 10001 DESCRIPTION OF PROGAM AND FUNCTIONS <1> INSTALLATION This progam is completely menu driven and requires little or no written instructions except for the following: * If you are using a PC without hard disk drive, copy the following files onto a disk and place this in drive B: etc.,): All files ending with the extensions: .PRG, MEM, .LBL * Option 9 in the main menu changes the default values. * If you are using an XT or Compaq with a hard disk copy these programs and all other files onto the hard disk directory where your dbaseIII programs reside.( after you change the default settings) * Once the progams are resident with dbase III either on diskette or hard disk you may start the progam by: 1. Entering dbase and typing "do mailmen" 2. Typing "dbase mailmen" at your dos.prompt 3. Creating a batch file to enter the program * The program is supplied with several 'dummy' records. Delete these after you have entered your own records. <2> OPERATION -- DATA REQUEST AND PRESENTATION SCREEN +=============================================================================+ | ADD INFORMATION BELOW | | Check your entries before continuing. | |=============================================================================| | Company | | First Last | | Addr1 Friend (Y/N) | | Addr2 Business (Y/N) | | City State Zip | | | | Business Telephones Other Telephones Location | | - - Ext. - - | | - - Ext. - - | | - - Ext. - - | | | | Category Birthday / / | | | | | | Comment | | | | | +=============================================================================+ You will be entering and retrieving information using the above screen. The items "Company, Last (name), Friend, Business, Birthday, Category are those upon which the sorting will be based. Entering a "Y" at "Friend" or "Business" will serve to separate business lists from lists of friends. Entering someone's birthdate will permit you to mail cards with labels. We find it easy to print out a couple of times a year the "Birthday" list and then mail the cards or gifts as the time arises. Category These are sorting categories for professions. You can use them for almost anything. We happen to also be in the construction business. When we enter the name of a subcontractor and/or individual who happens to be a carpenter, we enter "carpenter" in Category if this individual or company is primarily providing carpentry services. Later on, when we are doing a construction job and need a list of carpenters we call on the database to provide this. Print Indices to the Categories-- prints out a list of the various categories so that you know what categories are being used. Edit/delete -- does just what it says. We also use it to search on screen for names and addresses if we are too lazy to do a new printout or can't find the old one. Note: In both items 1> and 2> of the Menu--"Add Names to File" and "View / Edit / Delete Records"--you have the option at times to delete records. These records are never actually deleted at the time but marked for deletion. The reason for this is that since there are 5 index files as well as the main database file deleting or "packing" as it is known in dbaseII can take an eternity if you have a large number of records and so we chose to do this as a separate step --purge--that can be exercise while we are engaged in something else. Good Luck. BE SURE THAT THE FILE MAILSET.MEM IS ON YOUR DEFAULT DRIVE SO THAT MAY SET THE DEFAULT PARAMETERS. ***END OF DOCUMENTATION FOR MAILMEN PROGRAMS****